Documents decide the outcome
A used vehicle is only as importable as its paperwork. Missing or mismatched documents cause the most delays, not the vehicle itself.
Build the document set alongside the purchase so nothing is chased after the unit is already at sea.
Ownership and export papers
The title or equivalent ownership document proves the vehicle can be sold and exported. The VIN on it must match the vehicle and the export certificate.
The export certificate (or local equivalent) releases the vehicle from the origin jurisdiction. Requirements differ by country, so confirm what the origin issues.
Commercial and valuation papers
| Document | Used for |
|---|---|
| Commercial invoice | CBP valuation |
| Bill of sale | Proof of transaction |
| Packing list | Matches units to the shipment |
| Bill of lading | Proof of carriage |
CBP entry step by step
- Engage a licensed customs broker at your port of entry.
- File entry with the commercial invoice, ownership, and transport docs.
- Submit DOT Form HS-7 and EPA Form 3520-1.
- Pay duty and any fees assessed by CBP.
- Receive clearance and move the vehicle to inland delivery.
Where buyers lose time
- VIN mismatch between title and vehicle.
- Missing export release from the origin country.
- Wrong or missing HS code on the invoice.
- Forms filed late after the vessel arrives.
Frequently asked questions
Is the title enough to import?
No. You also need export release, a commercial invoice, and the CBP forms filed by your broker.
What is DOT Form HS-7?
It states the safety compliance basis for the vehicle at entry. Your broker prepares it with you.
What is EPA Form 3520-1?
It states the emissions basis. The exemption that applies depends on model year and weight.
Can I file CBP entry myself?
Most importers use a licensed broker. A broker reduces errors on the forms and timing.
How long does entry take?
It varies by port and document readiness. Complete files clear faster than incomplete ones.
What if a document is wrong?
CBP can hold the unit. Fix the document through your broker before the vessel arrives when possible.
Summary
Treat documents as part of the product. Match the VIN everywhere, prepare the export release early, and file CBP forms through a broker so the unit is not stuck at port.
Get a document check
Send the vehicle type, model year, origin country, VIN, quantity, destination port, and expected delivery window. We will list the documents to prepare and the order to file them. Start an inquiry here or read more NEWS import guides.
